INFO & DETAILS

Alford Media
IC Billing Practices Form

Please review our Standard Terms and Conditions for Independent Contractors. Before accepting any future work with Alford, you must either agree to our standard terms or designate your exceptions/billing policies below. While our top priority is always having great crews representing Alford on show site, we also must consider rates and billing practices when scheduling events.

If, in the future, any of the information you provide changes, please use this link.

Alford Media practices a Net 30 policy for payment of services after we receive your invoice and verify that it matches the hours you have entered into our DSK system.

INFO & DETAILS

Alford Media
IC Billing Practices Form

Please review our Standard Terms and Conditions for Independent Contractors. Before accepting any future work with Alford, you must either agree to our standard terms or designate your exceptions/billing policies below. While our top priority is always having great crews representing Alford on show site, we also must consider rates and billing practices when scheduling events.

If, in the future, any of the information you provide changes, please use this link.

Alford Media practices a Net 30 policy for payment of services after we receive your invoice and verify that it matches the hours you have entered into our DSK system.

Positions

Rate

● If you need to update your hourly rate with us, please use this form here.

● All day rate positions will be paid a minimum of 10 hours for worked days.
● Requested and approved pre-production will be billed hourly.

Overtime

● Time and a half (1.5) after 10 hours worked in a worked day.

Double-Time

● We do not have a double-time policy. The only exception is holiday pay. (See below.)

Turn-Around time

● When less than 8 hours between shifts, time and a half (1.5) will be paid until next 8 hours break.

Hour Rounding

● Alford Media rounds to the nearest half hour.

Dark Days

● Dark days scheduled for local events will be billed at ½ day rate.
● Dark days scheduled  for out-of-town events will be billed at the full rate.

Travel Days

● Travel-only days will be billed at ¾ day rate unless travel time exceeds 10 hours.
● When work and travel are on the same day, they will be billed as separate days or as a continuous day using the billing protocols above, whichever is less.
◦ Travel time is counted 2 hours before the flight to 1 hour after landing for this purpose.

Holidays

● New Year’s Eve, New Year’s Day, Easter, Fourth of July, Thanksgiving Day, and Christmas Day are billed at time and a half (1.5x) rate for the first 10 hours and double-time (2x) after 10 hours.

Meal Breaks

● We do not charge for scheduled meal breaks of at least one hour, and we ask that our Contractors follow the same policy.
● Provided meals are always appreciated when offered by our clients.

Cancellation Policy

● Cancellation of one week or less will be paid 50% of the day rate for booked days. (Note: We make every effort to replace days)
● Force Majeure Circumstances:
Neither party shall be held liable or responsible to the other party nor be deemed to have defaulted under or breached this Agreement for failure or delay in fulfilling or performing any term of this Agreement from causes beyond the reasonable control of the affected party, including but not limited to fire, floods, hurricanes, embargoes, war, acts of war (whether war be declared or not), acts of terrorism, pandemics, strikes, lockouts or other labor disturbances or acts of God. Should a Force Majeure event occur, Alford will not be liable for any canceled days and will relieve all parties from performing their contractual obligations. If an event is canceled, terminated, or postponed by a third party, Alford shall be able to cancel, terminate or postpone the services without any penalty, fees, or liquidated damages.

Invoicing

● Contractors are expected to arrive 15 minutes prior to call time to be ready to start promptly. However, billable time does not start until call time.
● Travel to and from the event location is not considered billable time. We do not pay door-to-door.
● Hours invoiced should match hours submitted in our Digital Show Kit.
● All invoices must have the bid # (5 digit #) clearly marked.
● All expenses need copies of receipts included for reimbursement.
● I understand that all invoices es will be paid no later than thirty days after the accurate invoice is received. 
● Final invoice, including any expenses, must be submitted no later than 1 week post event to invoice@alfordmedia.com.